(Privacy notice completed 24 October 2020)
The type of personal information we collect
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics (for example, name and contact details)
- Details and results of drugs tests, in and out of competition
- Information about competition entries
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- To apply for membership, to renew your membership, or to keep your personal details up to date in keeping with the agreement you have made with us to do so
- To apply for a competition
- To enquire about or apply for a Therapeutic Use Exception for medication that has been prescribed for you
We also receive personal information indirectly, from the following sources in the following scenarios:
- If you participate in an international competition under the umbrella of the World Drug Free Powerlifting Federation (WDFPF), the competition organisers give us information about your performance, and about any drugs testing that you have undergone.
- If you are drugs tested at a divisional, national, or international competition, or if you are drugs tested out of competition, your sample is sent to the Drug Control Centre of King’s College London, and the Drug Control Centre then provides us with a report of the test results.
We use the information that we receive from you and others in order to
- Ensure that you qualify for membership of the BDFPA
- Enrol you in the appropriate geographical division
- Process your applications for any competitions that you enter
- Ensure that you meet the qualifying criteria for any records that you set
- Keep a record of any referee qualifications
- Reply to any queries about participation in the BDFPA and its events
- Contact and locate you in the case that you have been selected for out-of-competition drugs testing
- Ensure that there is a permanent record of any positive drugs test resulting in a lifetime ban from competition in BDFPA events, so that this ban can be enforced
- Discourage the use of performance enhancing drugs by providing a clear public record of any positive drugs test resulting in a ban from competition
Under the General Data Protection Regulation (EU GDPR until 31 December 2020, and UK GDPR thereafter), the lawful bases we rely on for processing this information are:
For items 1-7 above: your consent. You are able to remove your consent at any time, unless you have had a drugs test with positive results. You can remove your consent by contacting the BDFPA Membership Registrar, whose current details are available on www.bdfpa.co.uk
For item 8 above: we have a legitimate interest. To uphold a life ban, it is necessary to have and retain permanently the athlete’s name, date of birth and contact details, in order for the BDFPA to prevent the athlete from competing. To preserve an audit trail of the drugs test and to maintain accurate competition records, it is necessary to retain the competition score sheet intact and to retain the athlete’s details on the database. Withdrawal of your original consent will not override this legitimate interest.
For item 9 above: we have a legitimate interest. A key aim of the BDFPA is to ‘actively discourage and outlaw the use of drugs as an aid to competitive performance or as an aid to physical development or performance’. Retention and publication on our website of positive drugs test results is in the public interest: it is proportionate in the interest of anti-doping in our association, and more generally in the interest of protecting the integrity of powerlifting as a sport. Withdrawal of your original consent will not override this legitimate interest.
Your data protection rights
Under data protection law, you have rights, including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
- You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact the Membership Registrar at the email address listed at www.bdfpa.co.uk if you wish to make a request.
How we store your personal information
Your information is securely stored in a database on a server maintained by SportsTG https://sportstg.com.
When you apply for or renew your membership online, the BDFPA has no access to payment details such as credit card numbers or bank account details. At the point of payment, you are transacting securely with SportsTG.
We keep your personal information in the SportsTG database for six years after you have stopped renewing your membership. We then delete your information from the database.
If you apply on a paper form, your personal information is transcribed from the form to the SportsTG database, and the paper application is securely shredded. In addition, a scan of your paper application is retained in a password protected file to verify your signed agreement to the terms of your membership. This file is likewise definitively destroyed six years after you have stopped renewing your membership.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to the Membership Registrar at the email address listed at www.bdfpa.co.uk
You can also complain to the Information Commissioner’s Office if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113